TRIPLE A GAS
Operational Overview
Live snapshot of stock, revenue, compliance, and alerts across all stations.
🛰 Command Center Tower
A live control surface for the most urgent operational signals and the actions that matter now.
⚡ Quick controls
🗂 Action queue
📝 Reminder board
🧭 Saved views
🏛 Owner Cockpit
A sharper executive view of spend, priorities, and the next best actions for ownership.
🧠 Outlet Health Scorecards
Health Indicators
Recent Activity Feed
🚦 Station Status Control
Toggle the live status shown on each station's public page.
Revenue by Station (This Month)
📦 Restocking Signals
⚡ Mobile Quick Actions
🚨 Incident & Task Board
🛠 Shift Handover Summary
📅 Compliance Calendar
🏢 Customer Intelligence
🧭 Command Center Controls
✅ Approval Workflow
🧾 Audit Trail
📱 Offline Mobile Capture
📋 SOP / Checklist Module
🗂 Attachments & Evidence
🚚 Driver Route / Geolocation View
🗓 Daily Digest / Scheduled Report
🧠 AI Summary Assistant
🏆 Station Leaderboard — This Week
Restricted Access
Finance data is only visible to Owner and COO roles.
Finance & Revenue
Revenue, expenses, and profit across all 5 stations.
💸 Where the money is going
Revenue by Station
Revenue by Product
Payment Method Breakdown
Log Expense
Expense Log
| Date | Category | Description | Outlet | Amount |
|---|
📍 Station Profit Drill-Down
Restricted Access
Pricing control is only visible to Owner and COO roles.
Pricing Control
Prices saved here are automatically published to the public website in real time.
Current Prices
✅ Changes update the public calculator and homepage immediately via Firestore.
Competitor Notes
Price Change History
| Date | Changed By | Notes |
|---|
Deliveries
Log and track all LPG cylinder deliveries across stations.
Record New Delivery
Delivery Log
| Time | Outlet | Driver | Items | Customer | Revenue | Status |
|---|
Stock & Inventory
Real-time cylinder counts with visual indicators and AI stockout prediction.
⏱️ Predictive Stock Run-Out Forecast (7-Day Sales Velocity Analysis)
Cylinder Stock Levels
| Outlet | Size | Qty | Level | Status | Adjust |
|---|
Restock Stock
Low Stock Thresholds
Items below threshold will trigger an alert.
📋 Daily Stock Count
Record opening and closing cylinder counts each shift. Discrepancies are flagged automatically.
Log Stock Count
Discrepancy Summary
Compares today's opening vs closing counts. Negative variance = unexplained loss.
Count History
| Date | Outlet | Shift | Type | 3kg | 6kg | 13kg | 14.5kg | Bulk | Staff | Notes |
|---|
Fleet & Driver Management
Vehicles, trips, fuel costs, and maintenance schedules.
Vehicle Registry
| Plate | Model | Cap. | Base | Status | Total km |
|---|
Log Trip
Log Maintenance
Trip Log
| Date | Vehicle | Driver | Outlet | km | Fuel Cost | Notes |
|---|
Maintenance Log
| Vehicle | Type | Date | Cost | Next Due | Notes | Status |
|---|
Customer Accounts
Manage commercial and repeat customer accounts, balances, and invoices.
📥 Pending Enquiries 0
From the public website contact formNo pending enquiries.
Add Customer Account
Log Order / Sale to Account
Customer List
| Name | Type | Phone | Outlet | Credit Limit | Balance | Status | Actions |
|---|
Suppliers & Procurement
Supplier registry and purchase order tracking.
Add Supplier
Create Purchase Order
Supplier List
| Name | Contact | Phone | Products |
|---|
Purchase Orders
| Supplier | Product | Qty | Total | Expected | Status | Update |
|---|
Cashier Sales
Log in-store and walk-in purchases. Stock is automatically adjusted.
Quick Presets
Sales History
| Time | Outlet | Cashier | Customer | Item | Qty | Amount | Payment |
|---|
Restricted Access
Payroll is only visible to Owner and COO roles.
Payroll & Salaries
Monthly payroll records. Visible to Owner and COO only.
Add / Update Payroll Record
Monthly Totals
Payroll Records
| Staff | Outlet | Month | Base | Bonus | Deductions | Net Pay | Status | Action |
|---|
Staff Directory
Manage personnel across all 5 stations.
Add Staff Member
Staff List
| Name | Role | Outlet | Phone | Biometric | Actions |
|---|
Safety & Equipment Inspections
Audit tanks, hoses, scales, and safety equipment.
Log Inspection
Inspection History
| Time | Outlet | Equipment | Inspector | Result | Next Due |
|---|
Shift Notes & Handovers
Leave notes for the next shift. Mark urgent items clearly.
Post Shift Note
Recent Handover Notes
Presence Log & Cameras
Staff clock-in events and camera status.
Presence Events
| Time | Outlet | Staff | Confidence | Status |
|---|
Camera Feed Health
| Camera | Outlet | Status |
|---|
Alert Centre
All active operational alerts across the business.
Reports & Analytics
Aggregated business intelligence across all stations.
Station Comparison (Revenue)
Revenue Trend (Last 8 Weeks)
Outlet Operations Summary
| Station | Revenue | Deliveries | Stock Lines OK | Inspections Passed | Overdue Items |
|---|
Data Protection & Compliance
DPC registration, data retention, and data subject requests.
Data Retention Settings
Data Subject Requests
Request Log
| Time | Subject | Type | Notes | Status | Actions |
|---|
Licence & Certificate Tracker
Track NPA, Fire Service, and all regulatory certificates with automatic expiry alerts.
Register Licence / Certificate
⏳ Renewal Reminders
Licences are flagged automatically at 90, 30, and 14 days before expiry. The Alert Centre will also show active warnings.
All Licences
| Type | Number | Issuer | Outlet | Issue Date | Expiry | Days Left | Status |
|---|
🛵 Public Customer Orders
Manage inbound LPG refill orders placed by customers online. Update status and dispatch alerts.
Incoming Orders
| Order ID | Time | Customer | Phone | Station | Size | Qty | Amount | Status | Actions |
|---|
⛽ Vehicle Fuel Efficiency Log
Track trip distances, fuel consumed, and cost-per-km for each vehicle and driver.
Log Fuel Trip
📊 Fleet Efficiency Summary
Fuel Trip Log
| Time | Plate | Driver | Station | km Driven | Fuel (L) | Cost (GH₵) | GH₵/km |
|---|
🧪 Hydro-Testing & Safety Equipment Tracker
Log bulk tank pressure tests, hose certifications, and equipment sign-offs. GSA/NPA compliance tracking.
Register Hydro-Test / Safety Sign-Off
⚠️ Compliance Overview
Equipment is flagged based on next hydro-test due date:
Hydro-Test History
| Date | Equipment | Serial No. | Station | Result | Next Due | Days Left | Inspector |
|---|